Importing deposits into QuickBooks

You can import deposits from text files or from Excel spreadsheets directly into QuickBooks using the Zed Axis software.  Download and install the Zed Axis software on your computer

  1. Open your QuickBooks company file as Administrator and open Zed Axis
  2. Select your text file or spreadsheet which contains the deposits that you want to import.
  3. Set up the a Mapping of the columns in your deposits import file to the corresponding fields in QuickBooks
  4. Click Import and your deposits will be directly added to your QuickBooks company file:

For more information about importing deposits into QuickBooks, search the Knowledge Base, watch the movies in the Learning Centre, or raise a ticket with Zed Support

Zed Support Download a sample deposit tab delimited text file

Import deposits into QuickBooks


QuickBooks Field  TypeDescription
TxnID GUID Mandatory: Please specify a reference number to use when importing or when modifying deposits in QuickBooks.
TxnDateDateTypeThe date of the transaction.
DepositToAccount StrType (159)MANDATORY FIELD Refers to the account where these funds will be (or have been) deposited, typically a bank account. nb. QuickBooks will not permit you to make deposits to the Undeposited Funds account, try Receive Payments instead.
MemoStr 4095 Additional information
CurrencyRefStrType (64)Currency of the deposit (only if you are using Multi Currency)
Exchange RateFloatTypeThe exchange rate is the market price for which this currency can be exchanged for the currency used by the QuickBooks company file as the "home" currency
AccountRefStr (159)MANDATORY FIELD the company files list of Chart of Accounts, for example Undeposited funds or Sales....
AmountAmtType A monetary amount.
EntityRefStr (209) a customer, vendor, employee, or person on the QuickBooks "other names" list
CheckNumberStr 11 Reference number for the deposit
PaymentMethodRefStr 31 The payment method
ClassRefStr 159 Refers to the class used
DepositLineMemoStrType (4095) Memo used at the line level
Error: Only QuickBooks can make deposits from Undeposited Funds
It is not possible to make deposits to the Undeposited Funds account, that is a restriction imposed by QuickBooks, you need to choose either a bank or asset account for the DepositToAccount field, as an alternative you could use the Receive Payment type import

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