Import purchase orders into QuickBooks Online

With Zed Axis you can you import purchase orders from into QuickBooks Online from text, Excel and IIF files.  

Follow these steps:
  1. First connect Zed Axis to QuickBooks Online
  2. Click on the import tab and browse to the file that contains your purchase order data that you would like to import.
  3. Map the columns in your import file to the corresponding fields in QuickBooks Online
  4. Click import and the purchase orders will be imported directly into your QuickBooks Online company file
Below are the fields that you can map to on a Purchase Order in QuickBooks Online .

Download a sample Purchase Order Template - Purchase Orders.txt
 
import purchase orders into QuickBooks Online
 
The following fields are available to import into QuickBooks Online.
 
QuickBooks Online FieldFormatDescription
DocNumberStr 21MANDATORY FIELD - Purchase Order number, duplicate DocNumbers are accepted in QuickBooks, see also Auto Numbering
Txn DatedateThe date of the purchase order, If you leave TxnDate out the mapping, the current date in QuickBooks Online will be used.
PrivateNoteStr 4000User entered, organization-private note about the transaction. This note will not appear on the transaction records by default.
Line DescriptionStr 4000A descriptive text field for the Item
Line AmountNum 10.5MANDATORY FIELD - The Amount of the line item ie Qty x Unit Price
Line Item Ref MANDATORY FIELD - The name of the item purchased
Line Item Class Class for the line item
Line Item Unit PriceDecimalUnit price of the item
Line Item QtyDecimalNumber of items ordered
Line Item TaxCode Tax code used for the item
Line Customer Customer associated with the item purchase
Line Billable Status Billable status of the expense values Billable, NotBillable, HasBeenBilled
Line Account Description Description for the expense line
Line Account Amount Amount of the expense
Line Account Customer Customer name associated with the expense
Line Account Class Class associated with the expense
Line Account Name of the expense account
Line Account Billable Status Billable status of the expense values Billable, NotBillable, HasBeenBilled
Line Account Tax Code Tax code associated with the expense line
Txn Tax Code Name Reference to the transaction tax code
Total Tax Total calculated tax for the transaction
Tax Line Amount Amount fo
Tax Percent Based True - sale tax as a percentage, False - sales tax as an amount
Tax Percent Percentage of the tax line ie 8.5% use 8.5
Vendor Ref Full name of the vendor
AP Account The Accounts Payable account the purchase is credited
Class Ref Class assoicated with the transaction
Sales Term Reference to the terms for the purchase
Due Date Date payment is due if not provided defaults to Sales Terms date
VendorAddrLine1.. etc Vendor Address lines 1-5, City, State, Postal Code and Country see importing address into QuickBooks for more information
ShipAddrLine1.. etc Shipping Address lines 1-5, City, State, Postal Code and Country see importing address into QuickBooks for more information
Ship Method Ref Method of shipment for the purchase
PO Status Status of the purchase values Open, Closed
Global Tax Calculation Method to which tax is applied - TaxExcluded, TaxInclusive or NotApplicable

By Steve Batten

 

Add Feedback