Import checks into QuickBooks Online

You can import checks held in text, Excel or IIF files directly into QuickBooks Online using Zed Axis.
 
 
Here are the principle fields you can choose to map.
QuickBooks Online Field Format Description
DocNumber Str 21 MANDATORY FIELD - Check reference number, duplicate DocNumbers are accepted in QuickBooks, see also Auto Numbering
Txn Date date The date of the check, If you leave TxnDate out the mapping, the current date in QuickBooks Online will be used.
PrivateNote Str 4000 User entered, organization-private note about the transaction. This note will not appear on the transaction records by default. Maps to memo field on check
Department Ref Str The name of the department or location, must match the full name location list held in QuickBooks Online
Currency Ref Currency type The name of the currency used on the check, ie USD, CAD, EUR, AUD, GBP - default is the home currency, only if Multicurrency is on
Exchange Rate Decimal The number of home currency units equal to one unit of the Currency specified
Line Description Str 4000 Description for the item purchased
Line Amount Num 10.5 MANDATORY FIELD (if Item purchase) - The Amount of the line item ie Qty x Unit Price
Line Item Ref Str MANDATORY FIELD (if Item purchase) Full Name of the item purchased
Line Class Ref Str Full Class Name associated with the item purchased
Line Item Qty Decimal Number of items purchased
Line Item Unit Price Decimal Price of the item purchased
Line Item Tax Code Str Tax code associated with the item purchased
Line Customer Ref Str Customer associated with the item purchased
Line Billable Status Enum Billable status of the item purchased values Billable, NotBillable,HasBeenBilled
Line Account Description Str 4000 Description for the Expense Account
Line Account Amount Num 10.5 MANDATORY FIELD (if Account purchase) - The Amount of the expense purchase
Line Account Customer Str Customer associated with the expense
Line Account Class Str Class for the expense
Line Account Ref Str MANDATORY FIELD (if Account purchase) Expense account (should be the full name not including the number and should match what is in QuickBooks Online)
Line Account Billable Status Enum Billable status of the expense values Billable, NotBillable, HasBeenBilled
Line Account TaxCode Ref Str Tax Code associated with the purchase
Account Ref   The bank account the check purchase is made from
Entity Type Enum MANDATORY FIELD - Type of Payee (values Customer, Vendor orEmployee)
Entity Ref Str MANDATORY FIELD - Full name of the payee (Vendor, Employee etc..)
Print Status   Whether you need to print or not (value NeedToPrint) only valid for Check
Global Tax Calculation   Method to which tax is applied - TaxExcluded, TaxInclusive or NotApplicable only applicable for Non-US company files

 

By Steve Batten

 

 

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